It happens very often that employees forget to log out after work. In this case, the employee is logged out after a specified time and his working time is set to "zero" so that the working time does not grow in the immeasurable. The default is 14 hours. This limit can be changed by you.
These coworkers will be shown as "timed out" in yellow. The time should be taken care of after consultation with the employee korekt (time recording).
This item is only for people who are familiar with the file system on your computer.
Move Database - this feature allows you to move the database to any accessible location on your computer.
This will often be a server that is accessible to other computers at any time.
"Connection to external database - delete local" - the program will be installed on a new computer and connected to an accessible database in the network. The installed database will be deleted automatically.
In this window you can add, edit or delete employees.
In the basic version, the program is activated for 15 employees.
This can be seen above, left above the employees.
When selecting the employee for a change please click on the name, not in the free field next to it! Go to "Edit" or click "New" for a new employee.
Short name - this entry is displayed in the login screen and must not be duplicated. For 2 people with the same name eg "Carter 1" and "Carter 2". It should not be longer than 8 characters.
First name - self-explanatory.
Last name - self-explanatory.
Personnel number - enter the personnel number or tax number of the employee here.
If you export to Excel at the end of the month, you can use this field to link to payroll accounting or your accountant.
Telephone - in case of discrepancy or forgotten logout you can contact the employee directly.
Password - A number between 1 and 6 numbers. Ask your employee.
Admin - If you tick this person can enter the administration area.
In this window you can see all log-in and log-out times. Data marked in yellow is timeouts - the employee forgot to log out, data marked in red is employees who are currently working.
You can limit this listing at your convenience, view only one day, or view the data of a single employee.
For a forgotten logout, ask the employee. You can see his phone number in the window. For a night shift, note the next day.
With the button "Work outside" you can complete the start and end times of a work outside the office.
A forgotten registration - click on "Working Time", select the employee and remove the check mark next to "Go".
In the window "Time recording" you will find the button "Illness" and "Vacation""
Enter the first and last day here.
The program now automatically fills in the time you have entered 5 days a week (except Saturday and Sunday). The default is 08:00 hours. You can change this time.
If you want to enter a Saturday or a Sunday as sickness or holiday, select "1 day".
In the right-hand column of the time recording, you can now use the number to identify what time tracking is involved:
We strongly recommend that you back up at least once a month.
Click on the button and you will be asked - where:
The details can now be found under the button.
In the path you have selected, there is a new folder "TimeRec.Tdb_Date + Time"
In this new folder is a "TimeRec.Tdb". This file contains all your data.
If your computer should crash at some point, you will immediately get a new setup for the new installation of the program - of course without data.
To integrate your last data backup into the program, proceed as follows:
Install the new setup - do not start the program!
Go to the following folder: C:\Users\Public\Documents\FGSsoftware\TimeRec
Delete the following files there: TimeRec.Tdb und Container.Tdb
Now copy the last backup "TimeRec.Tdb" into this folder.
Now start the program. The first start can take a while, depending on the amount of data.